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9
Academic Policies and Procedures
Academic Advising
Registration

NJIT has an advance self-registration system that obligates all students currently enrolled in undergraduate degree programs to register in advance for their courses. Registration is required each semester for courses offered in the next academic session (fall, winter, spring, summer).  Students are advised according to the curriculum for their major, as outlined in the degree program listing in the undergraduate catalog.  Students are required to meet with their academic advisor prior to registration; an advisor hold on registration will be removed with advisor authorization only.

All students register online via Campus Pipeline. An approved registration guarantees class seats until the first class meeting. Students who do not attend the first class meeting may lose their place in class.

The office of the registrar is located in the Student Mall, on the ground floor of the parking facility. The office is open when classes are in session, Monday through Thursday, from 8:30 a.m. to 6 p.m. and Friday, 8:30 a.m. to 4:30 p.m.  

Curriculum Change Procedure
If a curriculum is revised after a student has been admitted, the student has the option of pursuing the revised curriculum or the curriculum in place at the time of admission. The decision to follow the revised curriculum must be made no later than the end of the academic year in which the revised curriculum becomes operative.

Academic departments which are implementing curriculum changes should notify all students who will be affected by the changes to outline/explain these changes. Notification should be multi-faceted (i.e., letters, announcements on homepages, meetings with groups of students, announcements in class) to ensure wide dissemination of information. Bridge courses may be developed to facilitate a student’s switching to a revised curriculum.

Academic departments will need to keep accurate records on their students. This will ensure that academic advisors know which curriculum their advisees are following as they proceed toward graduation.

Currently Enrolled Students
Currently enrolled students are informed of registration procedures via their NJIT email account for the fall and spring semesters by the Office of the Registrar during March and October respectively, and must then register during the advance registration period. Students who fail to comply with these instructions are charged a late fee. Instructions for the summer session are provided with the fall registration materials.

New and Readmitted Students
The Office of University Admissions informs prospective and readmitted students of registration procedures.

Non-Matriculated Students
Non-matriculated students should contact the Office of University Admissions for details of admission and registration procedures at least one month before the date of intended enrollment. Extension and distance learning students should contact the Division of Continuing and Professional Education.

Auditing a Course
Students who wish to audit a course must state their intention to do so at the time of registration. Change in auditing status is not permitted once a semester has begun. Students who audit are required to pay full tuition and fees for the course. Audited courses are not counted in determining full-time status. Students on probation are not permitted to audit.

Undergraduate Registration in Graduate Courses
Undergraduate students who wish to take 500- or 600-level courses must obtain the written approval of the graduate advisor for the program that offers the course, their undergraduate advisor and submit an "Approval for Undergraduates Taking Graduate Courses" form. If undergraduates wish to take 600-level courses, they must also obtain written approval from the chairperson of the department offering the course. Undergraduates are not permitted to take 700-level courses.

The undergraduate and academic advisor will review the student's academic record prior to approval. Approval can be granted only to students who have completed the appropriate prerequisites for the course and are in satisfactory academic standing. The approval will be noted on an "Approval for Undergraduates Taking Graduate Courses" form that requires appropriate signatures and reports the student's cumulative undergraduate GPA. Students shall have a cumulative undergraduate GPA of 2.5 to be approved for registration in 500-level courses (500G for Architecture) and 2.8 for registration in 600-level courses.

Students whose undergraduate GPA is below the 2.5 or 2.8 minima, are considering courses out of the student's current major, are lacking appropriate prerequisites, have completed any prior graduate courses with a grade below a B, or have already completed 9 or more credits at the 500 level and above (15 credits for those in the B.S./M.S. program), or have an excessive number of credits for the undergraduate degree will also require review by the associate provost of graduate studies and the program advisors.

Undergraduate students who enroll in graduate courses for undergraduate credit pay tuition at the undergraduate rate. Grades will follow the graduate grading system.

Undergraduate students should be aware that need-based financial aid may not be sustainable for registration in graduate courses.

Graduate Registration in Undergraduate Courses
Graduate students may be asked to register in undergraduate courses as conditions of admission, as bridge courses or by direction of the graduate advisor for their current program. Enrollment in other undergraduate courses requires the approval of the associate provost of graduate studies or the graduate advisor, and the undergraduate department offering the course. Tuition for these courses is assessed at the graduate rate.

Course Additions and Schedule Changes
Students who add a course to their program will be charged the full tuition and fee for the course added. All schedule changes are completed via Highlander Pipeline and a schedule change fee will be assessed during late registration as determined by the Registrar.

Courses cannot be added after the fifth day of the semester. Students cannot receive credit for courses if they are not registered. Attendance in a class without proper registration for that class is not permitted.

Withdrawal from Courses
Students who wish to withdraw from courses should first determine if the withdrawal would have an impact on full-time status, financial support, or academic standing and progress. They should consult their advisor in advance.

Students wishing to withdraw from courses may do so without penalty by the end of the ninth week of the semester only via Highlander Pipeline. Failure to do so will result in grades other than W.

Discontinued attendance or verbal approval to withdraw alone will not result in a W and most likely will instead result in an undesirable final grade.

Withdrawal from NJIT
Students wishing to withdraw entirely from the university may do so without penalty by the end of the ninth week of the semester via Highlander Pipeline. Failure to do so will result in grades other than W.

Continuity of Registration
A student must register each fall and spring semester continuously from the semester in which first registered until the semester in which graduated. Students who are voluntarily not taking classes or who have been granted a leave of absence will comply with this requirement by registering for "maintaining registration". Students who allow their registration to lapse will have to apply for readmission on the same basis as new students, can be readmitted only with the consent of their department, and the university is under no obligation to readmit them. Students who are in academic suspension are an exception to this rule, and are governed by the policy on reinstatement after academic suspension.

Maintenance of Registration
Students enrolled in a degree program who find it necessary to temporarily discontinue their studies are permitted to maintain registration for a fee each semester they do not register. International students on F-1 and J-1 visa status may not maintain registration unless they have obtained prior written permission from the Office of International Students and the Office of Graduate Studies.

Students who maintain registration are emailed registration notices for the following semester and are not required to reapply for admission. To maintain registration, students must register for "Maintaining Registration" via Highlander Pipeline.

Each semester, in which registration is maintained, is counted in the total time period allotted to complete degree requirements except for students with an approved leave of absence.

Responsibility for Registration
NJIT emails notices in advance to NJIT student email accounts, but cannot guarantee delivery. Regardless, students are expected to obtain all necessary information and comply with all registration procedures on time. New international students are only permitted to register after attending the required international student orientation program. Students who receive financial support must be in attendance at NJIT.

Course Cancellations
The university does not guarantee offering all or any of the courses listed in this catalog. When there is inadequate registration for a course, it may be cancelled without notice. The registrar will attempt to notify all students of course cancellations before the first meeting of the semester.

Room Changes
Room and laboratory changes are noted in the online schedule maintained by the registrar via Highlander Pipeline.

Final Exam Conflict Policy

In the event that three final exams are scheduled on the same day or that two exams are scheduled for the same hour of the same day, the following rules shall be used to resolve such conflicts:

Rule 1. Final examinations of courses with multiple sections taking a common final examination shall be taken during their regularly scheduled period.

If the conflict is not completely resolved by Rule No.1, then Rule No.2 shall be used to resolve the remaining conflict.

Rule 2. The final examination for a course of higher numerical value shall be taken during the regularly scheduled period. (e.g. ME 470 will be taken before ME 455 or SS 431).

If the conflict is still not completely resolved by Rules No.1 and 2, Rule No.3 shall be used to resolve the remaining conflict.

Rule 3. The final examinations of courses with the same numerical value (e.g. CE 210 and EE 210) shall be taken in alphabetical order of the prefix of the course number (e.g. CE 210 during its regularly scheduled period and EE during some other period which is mutually convenient).

Once priority has been determined for the examination to be taken during its regularly scheduled period, the deferred examination may be taken during the conflict period at the end of all other examinations, with an evening section of the course, or by special arrangement between the instructor and the student; if that arrangement does not create another conflict for the student.

Credit For Courses Not Taken At NJIT


Registration at Another College*
Students in good standing at NJIT wishing to take courses at a college or university other than those included in the cross-registration program must:

1. Obtain an Approval for Courses at other Colleges Form from the Registrar's office.

2. Obtain approval from the NJIT department giving the comparable course prior to enrolling in the course. Be prepared to show the department advisor a catalog description of the course(s) you intend to take. First semester, full-time transfer students who wish to take FALL OR SPRING SEMESTER courses at a college or university other than those included in the cross-registration program must also obtain approval from the Dean of Freshman Studies.

3. Have the form countersigned by the registrar and your home department retain one copy. Registrar will retain original and send a copy to the NJIT department involved.

4. Take the copy to host college and follow their registration procedure.

5. Upon completion of the course(s), arrange to have an official transcript sent from the host college to the NJIT Registrar. Upon receipt, transfer credit will be posted to your NJIT transcript provided the grade earned is a "C" or higher.

6. Courses completed at another college other than "cross-registered courses" will not be factored in the calculation of the NJIT semester or cumulative GPA, nor do they affect the NJIT Undergraduate Repeat Policy.  Repeated courses must be taken at NJIT in order for the NJIT Undergraduate Repeat  Policy to apply.

7. Summer classes may be taken at Rutgers-Newark or Essex County College only if the course(s) is (are) not offered at NJIT during the summer.

8. Calculus I and II (equivalents of Math 111,112,113 and114) may be taken in the summer at other colleges/universities where the duration of the summer course is eight (8) weeks or more.

9. Physics I and II (equivalents of Phys 111 and 121) may be taken in the summer at other colleges/universities where the duration of the summer courses is six (6) weeks or more.

10. Throughout a student's academic career at NJIT, a maximum of two (2) humanities or social science GUR-equivalent courses may be taken at other colleges/universities during the summer. However, the capstone seminar in humanities and social science must be taken at NJIT.

Approval Form For Undergraduate Courses At Another School

* Exclusive of cross-registration at Rutgers-Newark College of Arts and Sciences, Essex County College, Rutgers Biomedical Health Sciences.

Cross-Registration Procedure

Matriculated NJIT students may cross-register for courses at Rutgers-Newark College of Arts and Sciences, Essex County College and at the University of Medicine and Dentistry of New Jersey. Eligible students who wish to do so should follow current procedures as described on the Registrar's website.


Summer Students

The above procedure applies only to fall and spring undergraduate courses. For summer courses, a form entitled "Permission to Take Courses at Other Colleges" must be processed through the registrar's office and the student must pay the applicable tuition and fees to the host school.

Cross-Registration Rutgers Students
Rutgers students cross-registering for courses at NJIT must be matriculated in a degree-granting program on the Newark campus.

Transfer Credit
Transfer credit may be awarded at the time of admission for courses that are equivalent to those offered by NJIT. A minimum grade of C must be earned in the course in order to receive transfer credit. All transfer credit must be documented by an official transcript issued by the school where the course was completed. Students who have attended foreign institutions of higher education must also submit an evaluation of their work made by World Educational Services Inc. or another approved service. Further information regarding evaluations may be obtained from the Registrar's office.

Students may request additional transfer credit by completing a request for transfer credit form and submitting it to the Registrar's office along with the appropriate documentation. Transfer credit is not factored in the calculation of the NJIT semester or cumulative GPA.

Credit for AP Courses
Advanced placement credit can be given in certain cases; please refer to the appropriate section under Admissions.

Credit for Non-Traditional Learning
Students may be granted course credit for certain college-level knowledge acquired through non-traditional education such as independent study or job-related experiences. This credit may be granted for successfully passing selected DANTES or CLEP (College Level Examination Program) Subject Examinations, or, if credit is sought for advanced courses, by successfully passing a special departmental examination. Interested students should contact the Counseling Center for additional information about CLEP or DANTES examinations: (973) 596-3414. Students should contact the appropriate academic department for information about special departmental examinations. A fee is charged for these examinations.

Credits That Must Be Taken at NJIT
To be eligible for graduation, students transferring to NJIT must complete in residence at NJIT, at least 33 credits in upper division courses approved by the department of their major study.

Skills Testing


NJIT places prime importance on its students' ability to communicate. The ability to communicate effectively what has been learned in courses is essential, and so the university requires students to master the verbal skills necessary for writing and speaking clear, correct English. Appropriate developmental work may be assigned to students who do not demonstrate the mastery of these skills. To the extent appropriate to the course, instructors in all disciplines stress the importance of writing and speaking ability.

English as a Second Language (ESL)
Students whose first language is not English and/or whose English proficiency is limited will be required to take a special examination in English and enroll for the appropriate course in their first semester. Placement in the appropriate course (Eng 095 or the sequence HUM 099S-100S) is based on performance in the examination. Tutoring is a required part of these courses. Students will not be permitted to enroll in cultural history courses until they have achieved satisfactory grades in HUM 099S-100S (and Eng 095, if required).

The ESL Program offers ESL sections of a number of courses in the humanities and social sciences department. These sections carry full academic credit and are designed to help students strengthen their English language proficiency while also mastering course content. Enrollment in the ESL section of a course is optional. ESL sections include HUM 211, HUM 212, Hist 213, Eng 352, Lit 320, and Lit 350.

Freshman Placement
Upon deposit, all freshmen will be placed in courses according to their major curriculum and based on standards established by specific departments (i.e. Humanities/English, Mathematics, Chemistry and Computer Science).

Transfer Testing
Transfer students who do not receive transfer credit for required first year courses in Humanities/English, mathematics, chemistry and/or computer science are required to take placement tests. The results will be used to make course placement decisions.

Professional Skills Examinations
NJIT actively participates in programs that assure the quality of education in all undergraduate majors. In some cases, this participation requires students to prepare and sit for professional examinations. In other cases, NJIT students are required to sit for examinations, especially during the sophomore and senior years. Since these examinations carry no credit, they are not specifically listed in the major curricula listed elsewhere in this catalog. Nonetheless, these proficiency examinations are part of degree requirements, and students selected to participate in such examinations are required to take them.

All students enrolled in an Accreditation Board for Engineering and Technology, Inc. (ABET) accredited engineering program at NJIT are required to take an assessment examination, the Basic Engineering Skills Test (BEST), in the junior or senior year. The examination is offered at the beginning of the fall and the spring semester. Taking the examination is a graduation requirement commencing with students entering Newark College of Engineering in Fall 2000.

Academic Standing

Enrollment Status

Full-Time Students: Undergraduate students registered for 12 credits or more throughout an entire semester are considered full-time.

International students must maintain full-time status each semester.

Part-Time Students: Students registered for fewer than 12 credits during a semester.

Attendance Policy

  • All undergraduates are expected to attend all regularly scheduled classes. In the case of hybrid and fully online classes, participation in discussion forums and other required online activities is expected.
  • Attendance, by itself, shall not constitute a basis for grading except for certain clearly designated courses. These courses include, but are not limited to, all Physics and Mathematics 100 and 200 level courses in which a student missing more than three classes may be required to withdraw.
  • Students who expect to miss classes or exams because of religious observance must submit to their instructors, by the end of the second week of classes, a written list of dates that will be missed. Students are expected to make up missed work. Faculty are expected to make reasonable attempts to accommodate students who are appropriately following this policy.
  • Instructors are obligated to explain clearly, on all syllabi to be distributed at the beginning of each semester, what is expected of students in terms of activities such as class participation, reading assignments, and reports and how these activities factor into student grades.
  • Instructors are not obligated to make allowances for student absences unless those absences are due to illness or similarly unavoidable causes.
  • When, in the opinion of the instructor, a student is jeopardizing the successful completion of the academic requirements of a subject due to excessive absences, the instructor will initiate an absence warning (Academic Warning Notice), which is to be sent to the student by the instructor.
  • It is understood that this policy on attendance is intended to reinforce students’ personal responsibility to be present in class in order to:
    • Gain mastery of the subject matter, ideas, and techniques developed in the course.
    • Take examinations, tests and quizzes.
    • Participate in oral presentations, seminars, and field trips.
    • Participate in group activities such as laboratory experiments and study projects.
    • Remain fully informed as to class plans, announcements, and assignments.

(Effective Fall 2011)

Grades
The following grades will be used:

A Superior
B+ Excellent
B Very Good
C+ Good
C Acceptable
D Minimum
F Inadequate
AUD Audit
INC Grade deferred--given in rare instances to students who would normally have completed the course work but who could not do so because of special circumstances. It is expected that coursework will be completed during the next regular semester. If this grade is not removed before final grades are due at the end of the next regular semester, a grade of F will be issued.
W Withdrawal
S Satisfactory
U Unsatisfactory

Satisfactory and Unsatisfactory
The grades S or U report progress in co-op, teaching methods, ESL and physical education courses. The grade of S is given for satisfactory progress and U is given for unsatisfactory progress. Students who fail to meet with their advisors or do not satisfy relevant attendance requirements will receive a U grade. Credits for courses in which U is received cannot count toward a degree.

Grade Reports
Students can view term grades along with their entire academic record via Highlander Pipeline. The web term grade report is valid for employee tuition reimbursement if this benefit is available through the student's employer.

Grade Changes
Grade change requests will not be accepted after the end of the subsequent semester.

Grade Disputes
Students are expected to resolve disputes about grades with their instructors. If they cannot reach a satisfactory settlement with their instructor, students are permitted to request the intervention of the chairperson of the department and the dean of the school or college.

Credit by Examination
Examinations to earn credit are available in certain courses. Students who believe they have the background covered in a given course should consult with their advisor and the department offering the course to see whether an examination is offered. To receive credit by examination, a student must perform at a level equivalent to a grade of "C" in the course. Students who have failed or attempted a course at NJIT may not take an examination for credit in that course. A fee will be charged for the examination.

Transcript of Grades
Students who wish to obtain a transcript issued on their behalf must submit a request via Highlander Pipeline. Please allow 10 days to process the request. Transcripts will not be issued to or on behalf of a student with an outstanding financial obligation to the university. Official transcripts bearing the university's raised seal will be issued only to other educational institutions, government agencies, or employers.

Dean's List
Students matriculated in a regular program can qualify for academic honors at the end of the fall and spring semesters if they have completed 12 or more degree credits in the semester, achieved a GPA of 3.00 or better in the semester, and have no incomplete grades or any grade lower than a "C" in the semester. The Dean's List is posted on the student transcript.

Academic Standing
After submission of final grades in the fall and spring semesters, the academic status of all undergraduates is updated on the transcript, according to the faculty-approved regulations stated below. Students may appeal their Academic Standing by consulting with the Office of the Provost within two weeks of the posting of term grades.

Appeals are reviewed by the Committee on Academic Standing. The decision of this committee is final. The student will be notified within 15 days of the decision. Exceptions in each category outlined below may be made for students with health issues or experiencing other extenuating circumstances; appropriate documentation must be provided to the Office of the Provost at the time of appeal. Note that an exception for first-time students is indicated under the Probation category.

Good Standing

Students with TERM and CUM GPA 2.0 or higher

Academic Warning

Students with a TERM GPA lower than a 2.0 after a previous semester of Good Standing (2.0 or higher) CUM GPA remains above 2.0 (except for freshmen or transfer students with no previous record).
Restrictions: Credit limit not to exceed 15 credits.
Conditions: Mandatory meetings with academic advisor. Students must earn a TERM GPA of 2.0 or above AND successfully complete a minimum of 12 credits applicable to their major in the TERM to be removed from Academic Warning and placed in Good Standing.

Probation

Students with Cum GPA below a 2.0; or students with two consecutive semesters with term GPA below 2.0.
Restrictions: Credit limit not to exceed 14 credits.
Conditions: Mandatory meetings with advisor and participation in academic support workshops. Documentation must be provided. Must earn a CUM GPA above 2.0 to be removed from Probation. Students on probation will be contacted by their Academic Advisor to review academic progress.
Exception: First-time students with no previous academic record at NJIT. These students are given the Academic Warning status.
Reinstatement  Clause*: Reinstated students are automatically placed on probation for: one academic year.

Academic Suspension

Student placed on probation for two successive semesters.
Exception: Reinstated students making academic progress as determined by home department.

Academic Dismissal

Students suspended on two or more occasions. Only in the most exceptional circumstances should dismissed students be reinstated.

* Reinstatement After Academic Suspension

Students who are suspended from the university may apply for reinstatement after a lapse of at least one fall or spring semester. Students may apply for reinstatement on an application form obtainable from the Office of the Registrar.

Such applications must be submitted to the Registrar according to the schedule governing re-instatement. Applications are reviewed by the appropriate departments; students are required to meet with an academic advisor for final approval to be granted.

Courses taken at another college while a student is under academic suspension at NJIT may be counted as transfer credit only. Students are required to consult with an NJIT department advisor before registering for courses at other institutions while on suspension.

Extenuating Circumstances
The university continues to make every effort to protect students’ academic and personal information. Moreover, maintaining the confidentiality of students’ medical information is a legal and ethical duty, as defined by federal and state laws and regulations, and by the courts. Whenever students have a situation that affects their academic standing, it should be brought to the Dean of Students. This includes medical or psychological documentation to support a student’s claim. Students should not bring such information to their instructors, nor should it be requested by a faculty member. The Dean of Students has a physician and staff psychologists to evaluate such information to verify its legitimacy. The Dean of Students will then notify the faculty member(s) if a student has a legitimate absence and will ask that the student receive consideration in making up any missed course work or exam. This process ensures confidentiality of students’ information and, just as important, consistency in dealing with such matters.

Undergraduate Course Repetition Policy
An NJIT student may take a single course no more than four times at NJIT and/or another institution, including withdrawals. If an undergraduate course is repeated at NJIT, then the lowest of the grades is excluded in computation of the cumulative GPA and all other grades are included. All grades are shown on the student's transcript. In the case where the student passes the course by earning transfer credit, only the lowest letter grade (B, C, D, or F) is excluded from the GPA calculation.

Change of Major
Students seeking change of major must submit a Change of Major form to the Registrar, with signature approvals from the student's current and new department representatives. For students with an approved change of major, grades in all courses that are not applicable to students’ new majors, as determined by the new advisor, are excluded from the cumulative grade calculation. The new recalculated GPA will be in effect at the end of the semester in which the student transfers. Advisors arbitrate which classes can apply to new major. (Effective Summer 2011)

Class Standing
A student's class/year standing is determined by the number of course credits earned: first year standing, 0--28 credits; sophomore standing, 29--56 credits; junior standing, 57--90 credits; and senior standing, 91+ credits.

Graduation
New Jersey Institute of Technology is authorized to grant degrees by the Commission on Higher Education.  Each degree is certified by a diploma bearing the university seal and the signatures of officers of the university.

Candidates for graduation who satisfactorily complete a regular undergraduate program receive the bachelor's degree in the program pursued. Each prospective candidate for any degree must file an application for graduation on or before the deadline date set by the university.

In order to graduate, students must attain a cumulative grade point average of 2.0 in all the courses listed in the catalog as being required in the appropriate curriculum. They must also earn a cumulative GPA of 2.0 in the upper division course requirements of their major as determined by the academic department offering the major.

Additive credit courses will be excluded from the calculation of the cumulative GPA requirements for graduation.

NJIT holds its annual commencement exercises in May of each year. Graduates who obtain their degree at any of the 3 degree dates (August, January or May) are encouraged to participate.

Credits That Must Be Taken at NJIT
To be eligible for graduation, students transferring to NJIT must complete in residence at NJIT, at least 33 credits in upper division courses approved by the department of their major study.

Graduation with Academic Honors
The academic honors of cum laude (GPA of 3.400--3.649), magna cum laude (GPA of 3.650-3.849), and summa cum laude (GPA of 3.850--4.00) are awarded to qualified students at graduation. Note that to be eligible for academic honors, students must complete a minimum of 60 credits in residence at NJIT, with at least 33 credits in upper division courses, counting towards their degree at NJIT.

Expiration of Credit
For all degrees, course credits normally expire ten years after completion of the semester in which they were earned. Expired course credits cannot be used to fulfill degree requirements and must be replaced by current course credits. Students may apply to the department which offered the course or which approved the transfer of course credit for an extension of these course credits.

Degree Options


Two Baccalaureate Degrees

Qualified students whose special interests and career plans make such study appropriate may be granted permission to earn two undergraduate baccalaureate degrees.

Written approval to undertake this curriculum must be obtained from each of the departments involved and the dean(s) of the appropriate college(s). In addition to meeting all general university requirements, the candidate for two degrees must earn at least 30 credits more than is required for either degree and must fulfill all requirements of the two degree programs. Normally this requires five years of study.

Double Major
Qualified students whose career plans make such study appropriate may be granted permission to major in two disciplines. Written approval of the proposed curriculum by the department chairperson(s) offering the majors, subject to the review and authorization of the appropriate dean(s), must be obtained by the student. The candidate for the double major must fulfill all requirements for both majors (the second major is noted on the transcript.) In some instances, there is an articulated double major with Rutgers-Newark.

Dual Major with Rutgers-Newark
NJIT and Rutgers-Newark offer their students the option of pursuing a dual major at the two institutions. NJIT students may elect to pursue a dual (or second) major at Rutgers-Newark. Acceptance into the Rutgers-Newark major program is consistent and uniform with practices in place at NJIT and is determined solely by Rutgers-Newark. Upon successful completion of the major, Rutgers-Newark conveys certification for graduation to the appropriate certifying office at NJIT. In addition, NJIT certifies for graduation the completion of the NJIT major and any and all college requirements. NJIT then annotates the student's transcript to read: "Completion of Major Program in (name of major), (date) at Rutgers-Newark."

This option may not apply to chemistry/applied chemistry, mathematics/applied mathematics, physics/applied physics, information systems/computer science, management/School of Management programs.

Minors

Minors require a minimum number of credits of which half must be in upper level courses and earned at NJIT.  Minors may not be earned in the student's same major area of studies.  Courses to fulfill the minor do not need to be exclusive to the minor.  Exceptions may include a federated department. 

Students wishing to earn minors are responsible for registering their intent with the registrar's office no later than the semester preceding graduation. They must complete the Declare a Minor form which is available from, and should be returned to, the Registrar's Office.

Rights and Responsibilities


Photo ID Card

All students must carry an NJIT identification card while on campus. An ID card must be presented at the request of a university administrator, faculty member or public safety officer. Facilities, parking, building access, and services of the university require presentation of a valid university ID.

Students should obtain an ID card as soon as possible after registration is completed. Photographs for ID cards are taken throughout the semester in the Department of Public Safety, located in the parking facility. Dates and times to obtain an ID are posted at the Campus Center information desk. Proof of registration in the form of a tuition receipt or registrar's receipt is required to obtain an ID card. These receipts also will be accepted as NJIT identification until the ID card is issued. ID validation stickers are issued each semester and are available at the Department of Public Safety or the Campus Center information desk.

Lost or stolen IDs should be reported as soon as possible to the Department of Public Safety. A replacement for a lost card is obtained by paying a $25 charge at the bursar's office cashier's window in the Student Mall and presenting the receipt at the Department of Public Safety where the card will be reissued.

Property Loss and Damage
NJIT is not responsible for loss of property by fire or theft in its buildings or grounds. NJIT is not responsible for property damaged as the result of vandalism in its buildings or grounds.

Code of Professional Conduct
NJIT requires students to conduct themselves with decorum and to adhere to standards of ethical and professional behavior. NJIT has adopted, and requires all students to comply with, a Code of Professional Conduct. The policies and procedures governing this code are contained in a separate publication, the Student Handbook, and are deemed incorporated into this catalog. A copy of the handbook may be obtained from the Office of the Dean of Student Services or online at http://www.njit.edu/handbook/.

Anti-Discrimination Policy
New Jersey Institute of Technology reaffirms its commitment to a policy of non-discrimination on the basis of race, sex, sexual orientation, age, religion, ethnic origin, handicap or veterans' status in its employment policies, educational programs and activities under university control.

Assuring a climate of equal opportunity is the direct responsibility of all levels of management. Administrative and supervisory personnel are required to comply with applicable government regulations and the affirmative action goals of the university. Among these are Executive Orders 11246 and 11375 (Affirmative action); the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972 (Sex Discrimination); Section 504 of the Rehabilitation Act of 1973; Americans with Disabilities Act (Non-discrimination on the Basis of Handicap); The New Jersey Law Against Discrimination, Title 10, Chapter 5, 10:5-1 to 10:5-28, NJ Revised Statutes, as amended; and the New Jersey Governor's Code of Fair Practices, Executive Order No. 21 (1965), as amended and Executive Order No. 39 (1991), "Prohibition in State Government of Discrimination Based on Sexual Orientation."

Any reported act of discriminatory behavior will be investigated through the Office of the Dean of Student Services, the Office of Compliance and Community Relations, or Office of General Counsel and Employment Policy Relations.

Sexual Harassment Policy
It is the continuing objective of the university to offer a work and study environment to its employees and students that rewards career and educational goals based upon relevant factors such as ability and work performance. Sexual harassment of employees and students is unacceptable. It is a barrier to educational and professional development and contrary to law and university policy.

In accordance with the NJIT sexual harassment policy and procedures, persons found to have violated university policy will face investigation, managerial review and possible disciplinary action up to and including employment termination and or dismissal from the university (for students). For a full copy of the university's policy prohibiting sexual harassment, please contact the Office of General Counsel and/or the Office of Compliance and Community Relations.

Drug Abuse Prevention Program
New Jersey Institute of Technology prohibits the use of illegal drugs on its premises. University policy concerning possession and consumption of alcoholic beverages on campus subscribes to strict enforcement of the laws of the State of New Jersey, the County of Essex and the City of Newark. In addition, the policy stipulates that any consumption must occur within a responsible social framework wherein beverages are not the focus of the event.

Students with concerns about their own or someone else's use of drugs and/or alcohol can receive information and referral assistance from the Office of the Dean of Student Services, the Counseling Center, the office of Health Services, or the Stop-In Center. The Counseling Center professional staff provides assessment and counseling for some substance abuse problems, relapse prevention support for students in recovery, and referral to off-campus resources as needed. With limited exceptions, services of the Counseling Center are confidential. A full description of confidentiality exceptions is included in the Student Handbook. Questions about confidentiality may be discussed with professional staff prior to receiving services.

In addition, the university, through the Division of Student Services, offers a series of educational programs focused on the areas of drug and alcohol information and substance abuse prevention.

Drug-Free Workplace Policy
Student employees are subject to university policies regarding employment. New Jersey Institute of Technology is committed to maintaining a drug-free workplace in compliance with applicable laws. The university is further committed both to rigorous enforcement of applicable laws and policies and to support for those trying to cope with drug-related problems. The unlawful possession, use, distribution, dispensation, sale, or manufacture of controlled substances is prohibited on university premises. Any NJIT employee determined to have violated this policy or engaged in drug-related problems that have an impact upon the workplace may be subject to disciplinary action up to and including termination. At the discretion of the university, any employee convicted of a drug offense involving the workplace shall be subject to employee discipline (up to and including termination) and/or required to satisfactorily complete a drug rehabilitation program as a condition of continued employment.

The illegal use of controlled substances can seriously injure the health of employees, adversely affect the performance of their responsibilities, and endanger the safety and well-being of fellow employees, students, and members of the general public. Therefore, the university urges employees engaged in the illegal use of controlled substances to seek professional advice and treatment. Anyone who is employed at NJIT who has a drug problem is encouraged to contact the director of the Employee Assistance Program (EAP), who will assist in obtaining available treatment. Employees engaged in contracts with the U.S. Department of Defense are additionally subject to Department of Defense requirements and may be required to submit to tests for the illegal use of controlled substances.

As a condition of employment, an employee of NJIT will notify his/her supervisor if he or she is convicted of a criminal drug offense involving the workplace within five days of the conviction. In the event any such conviction involves an employee working on a federal contract or grant, the university will notify the granting or contracting federal agency within 10 days of receiving notice of a conviction. A copy of this statement shall be given to all employees.

This statement and its requirements are promulgated in accordance with the requirements of the Drug-Free Workplace Act of 1988 enacted by the United States Congress. The university will continue its efforts to maintain a drug-free environment by adhering to the above policy and by providing through the EAP and the offices of Human Resources, and Compliance and Training, ongoing drug awareness programs.

Family Educational Rights and Privacy Act
The Federal Family Educational Rights and Privacy Act of 1974 gives students the right to inspect any educational records about them maintained by NJIT. Students have the right to a hearing to challenge the contents of these records, and also have the right to add to their records an explanation of information they challenge. Unless specifically exempted by the public law, NJIT is mandated to keep student records strictly confidential. The university registrar is responsible for student records. Educational records are defined as transcripts, admission files and registration forms. To review their files, students must contact the registrar, in writing, to specify the items they want to see. Student health records are maintained by the director of health services and may only be examined by a health professional chosen by the student.

Educational records defined by the public law must be made available within 45 days after a student requests to see them. A catalog of educational records kept by NJIT is available from the registrar. Exceptions to the right of inspection include financial aid records and records of institutional, supervisory, and administrative personnel, and ancillary educational personnel. For a nominal service fee, copies of these records may be made for students. The law further permits release of certain information involving disciplinary violations, including violations concerning alcohol or controlled substances of students under the age of 21.

Only those at NJIT acting in the student's interest are allowed access to student files, including personnel in the registrar's, admissions, student services, and finance offices; and academic personnel within the limitations of their need to know.

With the exceptions stated in the law, no one outside NJIT shall have access to a particular student's educational record without the written consent of the student, except in exceptional circumstances such as emergencies. Accrediting agencies carrying out their accrediting function and certain state and federal officials are permitted access. A record of, and reasons for, granting access will be kept by the university and will be available to the student.

The university, at its discretion, may provide directory information, in accordance with the provisions of the law including a student's name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student. Students who desire directory information to be withheld should notify the registrar in writing within the first two weeks of initial registration.

Request for non-disclosure will be honored by the university for ONLY ONE ACADEMIC YEAR AT A TIME. Authorization to withhold directory information must be filed annually in the Office of the Registrar.

Students who disagree with an entry may challenge its accuracy with the Office of the Registrar. If this remedy fails, either NJIT or the student may request a formal appeal hearing. The law mandates that such hearings be held within 30 days of requests, and be conducted by a university official or other person with no direct interest in the outcome. Students will be given a full and fair opportunity to present relevant evidence and be represented by their own counsel.

Students may include a written statement in their file explaining a disputed entry following an unfavorable determination of an appeal. A written decision will be rendered within 15 working days after the hearing of an appeal.

Students who believe that they are treated unfairly or improperly and contrary to the provisions of the law may request, in writing, assistance from the provost of the university or the provost's designee. Students who believe that their rights have been abridged may file complaints with the appropriate federal agency.

Copyright Ownership
NJIT believes its role as an educational institution is best served by disclosing to the public all academic research, projects, theses and dissertations developed by students during the course of their studies or employment at the university.

Projects, theses and dissertations created by students shall be governed by the following provisions as outlined in NJIT's copyright policy under "Ownership and Disposition of Copyrightable Materials":

A. Copyright ownership of projects, theses and dissertations generated by research that is performed in whole or in part by the student with financial support in the form of wages, salaries, stipend, or grant from funds administered by the University shall be determined in accordance with the terms of the support agreement, or in the absence of such terms, shall become the property of the University.

B. Copyright ownership of projects, theses and dissertations generated by research performed in whole or in part utilizing equipment or facilities provided to the University under conditions that impose copyright restriction shall be determined in accordance with such restrictions.

C. Copyright in projects, theses and dissertations not within the provisions of Categories A and B of this policy shall be the property of the author. However, the student must, as a condition of a degree award, grant royalty-free permission to the University to reproduce and publicly distribute copies of the project, thesis or dissertation.

Requests for permission to publish Category A and B should be addressed to the Office of Intellectual Property.

For further information, call the Office of Intellectual Property, (973) 596-5825.

Ownership of Intellectual Property
In accordance with university policy, NJIT retains all right, title and interest to any and all intellectual property (i.e., inventions, discoveries, creative works, trade secrets and know-how) developed by NJIT students during the course of their studies or employment at the university or while using university facilities.

To protect against premature disclosure of an invention and/or publication of anything that may be of a proprietary nature, students must immediately report their intent to do so to the Office of Technology Development (see http://www.njit.edu/officetech/). Students must neither publish nor discuss proprietary information with anyone other than the Office of Technology Development or members of the University's Intellectual Property Committee. When a project, thesis or dissertation covers material that is potentially proprietary, both the student and the advisor must report the existence of such material to the Office of Graduate Studies and the Office of Technology Development; so that the University may expedite its review of such material and determine whether or not it is proprietary and should be protected under the University's guidelines for protecting its Intellectual Property. If necessary, the Office of Graduate Studies and the Office of Technology Development will take steps to sequester patentable material in archival documents such as theses and dissertations. If the University applies for a patent, the student will sign an appropriate assignment agreement. All income derived from such intellectual property will be shared between NJIT and the student in accordance with the University's published policy (see http://www.njit.edu/officetech/inventors/).

For further information, call the Office of Intellectual Property, (973) 596-5825.



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